Outsourced Payroll Services for Small Businesses in Ontario

We run payroll end-to-end for small businesses across Ontario, including pay runs, CRA remittances, direct deposit, record of employment (ROEs), and T4s/T4As so your payroll stays accurate and compliant.

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Payroll Is More Complicated Than Expected

Managed Payroll Services for Small Businesses in Ontario

ViAbilityHR provides fully managed payroll services for small businesses across Ontario. We handle everything from pay runs and CRA remittances to T4s, ROEs, and year-end reporting.

Our outsourced payroll services that Ontario businesses trust include:

  • Accurate payroll processing every pay period
  • CRA source deduction remittances
  • Direct deposit and pay stub distribution
  • ROE preparation and submission
  • T4, T4A, and year-end tax assistance
  • Payroll compliance and record-keeping

We integrate seamlessly with your HRIS and benefits administration to ensure payroll, deductions, and employee data stay synchronized.

With ViAbilityHR, payroll becomes predictable, accurate, and completely off your plate.

Why Small Businesses Choose Our Payroll Outsourcing Services

What's Included in Our Outsourced Payroll Services

Our fully managed payroll services cover every aspect of payroll processing and compliance, including:

Payroll Processing
We calculate gross pay, deductions, and net pay for every employee, every pay period, whether you pay weekly, bi-weekly, semi-monthly, or monthly.
CRA Remittances
We submit all required source deductions (CPP, EI, income tax) to the CRA on time and keep detailed records for compliance.
Direct Deposit and Pay Stubs
We process direct deposits and provide digital pay stubs to employees through your HRIS or secure portal.
Year-End Tax Preparation
We prepare T4s, T4As, and other year-end tax documents required by the CRA and provide copies to employees.
Integration With Your HRIS & Time Tracking
Where possible, we connect your HRIS and time-tracking tools to payroll, reducing manual entry and ensuring hours, vacation, and employee changes flow smoothly into each pay run.
New Hire and Termination Processing
We handle payroll setup for new hires and final pay calculations for terminations, including vacation payout and statutory entitlements.
Payroll Reporting
We provide payroll reports for your records, including payroll summaries, tax remittance reports, and cost breakdowns.
ROE Preparation and Submission
We prepare and submit Records of Employment (ROEs) electronically when employees leave or take certain types of leave.

Ready to Simplify Your Payroll with Expert Support?

Get professional outsourced payroll services for your Ontario small business. Discover how fully managed payroll can save you time, reduce CRA risk, and ensure your employees are paid accurately and on time.

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Frequently Asked Questions About Outsourced Payroll Services

What does your fully managed payroll service include?

We handle full-cycle payroll: setting up employees, processing each pay run, calculating taxes and statutory deductions, setting up direct deposit, preparing CRA remittances, managing year-end T4/T4As, and Records of Employment (ROEs). We also help ensure your payroll settings reflect the correct rules for your province and employment types.

At what size does it make sense for a small business to outsource payroll?

Many owners start to feel the pain around 5-10 employees, when payroll becomes more complex and time-consuming. By the time you reach 10-20 employees, managed payroll often saves money compared to the time spent in-house and reduces the risk of costly mistakes.

Do we still need an accountant and bookkeeper if we outsource payroll?

Yes. Your accountant and bookkeeper will still manage your overall financials, taxes, and sometimes journal entries for payroll. ViAbilityHR's managed payroll service focuses specifically on payroll operations and compliance including processing pay, remittances, and related records. We can also coordinate with your existing finance partners.

How do you help us stay compliant with Ontario and Canadian payroll and CRA rules?

We use up-to-date payroll software and follow CRA and provincial guidelines for deductions, remittances, and reporting. We monitor changes to payroll rules, configure the system correctly, and help you avoid common errors like missed remittances, incorrect CPP/EI, or misapplied tax rates.

How much time can we expect to save with fully managed payroll?

Most small businesses spend several hours per pay period or per week on payroll when doing it manually. With ViAbilityHR managing the process, you only need to review key information and approvals, often reclaiming dozens of hours a year that you can redirect into running and growing your business.

How do employees access their pay stubs?

Employees access pay stubs through your HRIS employee self-service portal or a secure online system we provide.

Who is legally responsible for payroll compliance if we outsource?

You remain the legal employer and ultimately responsible for payroll compliance, but we handle the day-to-day processes and checks that reduce the chance of errors. Our role is to help you meet your obligations accurately and on time, and to provide documentation and support if questions arise.

What do you need from us to get started?

We'll start with a short discovery call, then collect key details: your business and payroll account information, current pay schedules, employee list, historical payroll data, and any existing policies on overtime, vacation, and benefits. From there, we set up or refine your payroll system and run test cycles before going live.